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Transit procurement procedures

The Wisconsin Department of Transportation (WisDOT), as the designated recipient of federal grant funds, is responsible for ensuring that sub-recipients are aware of and comply with federal procurement requirements as listed in FTA C 4220.1F – Third Party Contracting Guidance. WisDOT transit staff offers the WisDOT Procurement Manual (340 KB) to assist and guide local officials through the procurement process. The FTA Best Practices Procurement Manual is another resource which outlines further federal procurement assistance.

In order to qualify for reimbursement, all purchases made with federal funds are subject to appropriate procurement procedures. Each procurement, regardless of dollar threshold, shall start with an independent cost estimate and conclude with a documented price as fair and reasonable, or of fair market value. Sample toolkits for micro purchases (procurements of less than $2,999), small purchases (procurements of between $3,000 and $49,999) and shared ride taxi procurements of any value are available and should be used by sub-recipients (i.e., grantees to WisDOT). Word versions are available on request.

Before procurements are initiated, sub-recipients should work with the WisDOT Transit Procurement Manager to ensure appropriate procurement steps are followed.

HSV Award - Piggyback documents 

The following section below provides information for grant recipients who need to purchase vehicles utilizing the WisDOT Contract.

• General Piggyback Information and Guidance
  
  
• Bid documents
  • Addendum 1
  • Addendum 3 - Questions and Answers
  • Addendum 3 - Revised Attachment E
  • Addendum 3 - Revised Heater
  • Addendum 3 - Revised Price Sheet
  • Addendum 3 - Revised Warranty
  • Attachment C - Vendor Responsibilities
  • Attachment D - Vehicle Specifications
  • WisDOT Contract Information
    
    
• Ordering information 
  • Piggyback ordering - WisDOT contract
  • Piggybacking information and worksheet
  • 5311 Program - Receiving, Invoicing, Title-Licensing and Reimbursement
  • Bid tab
    
    
• Required Bid 270513 certifications (Some of these files are large and may have a lengthy download time) 

All external hyperlinks are provided for your information and for the benefit of the general public. The Wisconsin Department of Transportation does not testify to, sponsor or endorse the accuracy of the information provided on externally linked pages.

You will need the Adobe Reader (provided free of charge) to view PDF files. For more information about getting your free copy of the Adobe Reader, visit WisDOT's Software information page.

You will need Microsoft Excel 2000 to view Excel files. If you do not have a copy of Microsoft Excel installed on your computer, you can use the Microsoft Excel Viewer (provided free of charge) to view Excel files. For more information about getting your free copy of Microsoft Excel Viewer, visit WisDOT's Software information page.

You will need Microsoft Word to view Word files. If you do not have a copy of Microsoft Word installed on your computer, you can use the Microsoft Word Viewer (provided free of charge) to view Word files. For more information about getting your free copy of Microsoft Word Viewer, visit WisDOT's Software information page.

Questions about the content of this page:
Ian Ritz, ian.ritz@dot.wi.gov
Last modified: January 29, 2013